Operations Specialist – Open

Goldleaf Partners is seeking a positive and energetic Operations Specialist to perform internal operations functions in a fast-paced, growing company.

Location: Open


The Goldleaf Partners team knows that we can affect people’s businesses and futures and we take that responsibility seriously. That is why we take pride in choosing only the best people to call our own. Our focus on work-life balance, training and development, and employee engagement will make you want to join our team and stay at Goldleaf Partners.

Headquartered in Minnesota, our people approach their work, their customers, and each other with the values that are honored at our company:

  • Integrity – Being accountable for delivering accurate results and exceeding expectations
  • Communication – Being proactive and respectful, focused on understanding our stakeholders’ needs
  • Innovation – Learning, sharing ideas and focusing on solutions
  • Character – Being honest and thankful in all we do, living the golden rule

We invite you to browse this site to learn more about the Goldleaf Partners team, the services we provide, and why we are known as The Gold Standard in our industry.


  • Complete processing, quality control, and confirm distributions and loans
  • Complete, process, quality control, monitor, and confirm plan distribution campaigns and force out processes as applicable
  • Complete processing, quality control, and confirm payrolls
  • Complete, process, monitor and confirm vesting file uploads
  • Complete processing of all retirement plan contributions related to the Common Remitter responsibilities
  • Review contribution files to determine whether or not they are in good order
  • Work with Client Relationship Managers to resolve contribution file and distribution issues
  • Reconcile bank account and trade activity to ensure all funds have been allocated correctly
  • Ensure clients’ contribution funding methods are set up according to their contracts
  • Participant calls, assignments and data updates
  • Support miscellaneous project work as needed
  • Communicate significant issues and exceptions to an appropriate higher level of authority within the organization in a timely manner


  • Intermediate knowledge of MS Office Suite
  • Intermediate experience with MS Excel
  • Administration experience in a professional environment where processing and/or reconciliation has been the focus, or banking experience
  • Experience with databases and data management
  • Understanding of financial markets and financial service organizations
  • Experience with reconciliation processes
  • Team player, willing to help where needed
  • Ability to effectively assess risk
  • Effective communication skills
  • Attention to detail


  • Experience with M-Files or internal management systems
  • Knowledge of payroll processing and payroll deductions as they relate to retirement plans
  • Knowledge of banking and bank transactions
  • Knowledge of general retirement plan administration
  • Self-motivated, eager to learn and grow
  • Proactive, innovative thinker with creative problem-solving skills


We offer competitive salaries with sales incentives and a comprehensive benefits package includes the following:

  • Medical
  • Vision
  • Dental
  • Life and Disability Insurances
  • An FSA
  • An Employer-Funded HSA or HRA
  • 401(k) with a Company Match
  • Paid-Holidays
  • PTO
  • Education Reimbursement


Send your resume in PDF or WORD format to hr@goldleafpartners.com with your salary requirements.

Goldleaf Partners is an Equal Opportunity Employer committed to a diverse and happy workforce.